A letter of sick leave is usually sent to the Principal or boss requesting permission to be at home due to major or minor health problems. It is a written letter that includes a reason for absenteeism as well as a request for leave for a brief period of time for the purpose of rest and healing from any kind of health problem. Schools and offices have a number of rules and regulations that govern how the school is run, the standards that its employees and students must meet, and so on.
All of these provisions are intended to ensure that students receive proper approval before or shortly after being absent from school for some reason. Writing a Medical Emergency leave application is not an easy process. Learn how to write a Leave Letter for a Medical Emergency here.
Leave Letter for Medical Emergency
Depending on the circumstances, the applicant can send an application letter to the respective person in charge. When drafting a proposal for leave for a medical emergency, the following examples of such letters can be useful. Leave letter examples for students and their parents/ guardians can be found here. When in college or the workplace, you would write your letters. Your parent or a close friend cannot write a Leave Letter for a Medical Emergency on your behalf in these situations.
How to Write a Leave Letter for a Medical Emergency
Addressing a letter for leave is the right way to apply for a few days’ leave from school/ college/workplace. In order to make it easier for one to write a sick leave application for illness and sickness, we are providing here a format of application for sick leave. In offices, most companies have a format where employees can directly apply for sick leave. Learn how to write a Leave Letter for a Medical Emergency here.
- Greeting or addressing the concerned person
- Subject line
- Reason for leave
- Number of leaves required
- Details of your work compensation
- Contact information
- Name and Signature
Leave Letter for Medical Emergency Format
To
DD-MM-YYYY
Designation,
Institution Name,
Address/ City
Date: DD-MM-YYYY
Subject: Leave application – One line explanation of why you want to take the leave and when
Salutation:
Dear/ Respected Sir/ Madam – Use what is appropriate
Body
- Greet
- Why are you writing the mail
- Reason for leave
- Number of days
- Request to grant leave
- Attach a medical reference
Thanking you
Yours sincerely,
(Signature)
(Name)
NOTES:
- For all formal letters, follow block layout only (format given above)
- Make sure your subject sums up the reason for writing the mail, as most head persons do not read letters unless important. The subject of the letter helps them understand that this letter is important and has to be read
- Do not write the words ‘Date’, ‘Salutation’, and ‘Body’
Leave Letter to School Principal – By Parent
To
The Principal,
(School Name),
(Address/ City)
Date: DD-MM-YYYY
Subject: Leave application of (student name) for (number of days) due to medical emergency
Respected Sir/ Madam,
I am (your name), mother of/ father of (student name), studying in class (class and section) of your school. His/ her role number is (student roll number). Unfortunately, my child had a medical emergency due to which he/ she was unable to attend classes. Our family doctor had strictly advised him/ her to take proper care and rest. He/ she had also been hospitalized for two days.
I had informed my child’s mentor about the absence. Hope you consider this and grant my child’s absence as leave. I am attaching the medical documents of him/them from the doctor for your reference. He/ She will attend school regularly henceforth.
Thanking you
Yours sincerely,
(Signature)
(Name of the parent)
Leave Letter to Principal – By Student
To
The Principal,
(School/ College Name),
(Address/ City)
Date: DD-MM-YYYY
Subject: Leave application of (your name) for (number of days) due to medical emergency
Respected Sir/ Madam,
I am (your name), studying in your school in class (class and section). This letter is to inform you that I had to take a leave from my classes on (dates of leave) due to an unexpected medical emergency. I hereby request you to consider my absence as leave. I informed my mentor (mentor name) over the phone about the absence. Hope you understand and consider this.
Thank you
Yours obediently,
(Your name),
(Class & section),
(Roll number)
Leave Letter to HR – By Employee
To
HR/ Name of the HR,
(Office Name),
(Address/ City)
Date: DD-MM-YYYY
Subject: Leave application of (your name) for (number of days) due to medical emergency
Dear Sir/ Madam,
I am (your name and employee ID). I am writing this to inform you about my unexplained absence from work for the last 3 days. There was a medical emergency due to which I was unable to come to work. My doctor has advised me to take as much rest as possible because I have become very weak. I feel a little better now and will be returning to the office tomorrow.
Please consider this and grant my absence as sick leave. I will also submit my medical documents for your reference
Thank you
Yours sincerely,
Signature
(Your name),
(Employee ID),
(Department),
(Phone number)
Tips for writing a leave letter
- Write the application in a polite manner that represents the request for leave and sounds real
- Mention the purpose specifically for which you are requesting to leave
- The base of the application should be maintained
- The application should be concise and to the point
- Cross-check for grammar mistakes or punctuation
- The application should state the relationship between the child and the sender of the letter
Parents and students must note that this is a sample leave letter only. You might have to alter the content according to your situation. You will also need to ensure that you use the correct address, salutation, and designation. Hope this article has helped you understand how to write a school leave letter for a medical emergency. We have provided samples for both parents and students to write the letter. We have also provided a sample for employees to apply for leave. Make sure to sign the letter and add proper details of the student for easy identification by the principal or management. Write the letter to the concerned person only. Send this to your friends and family members as well. It might be useful for all those looking for a school leave letter format for medical emergencies. You can get more leave letter formats on our website.
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